The minerals were inherited. The system wasn't.
In most families that own producing minerals, one person eventually became the system — the statements, the operator names, the spreadsheet, the memory of which company is supposed to send which check. That works until it doesn't.
We rebuild the record. We organize what exists, compare the operator's information against the production filed with the Railroad Commission, explain the differences that have ordinary explanations, and flag what's left for review.
This is not an offer to buy your mineral rights. We don't buy minerals, take a percentage of royalty income, contact your operator, or take over management of your assets.
How the comparison works
You tell us the property A lease or property name and the county is usually enough. No statement, no account number, and no financial information is needed to start.
We locate the state record We identify the Railroad Commission lease that corresponds to the property and pull its reported monthly production.
You get a one-page summary Month-by-month production as the operator reported it to the state, with the source of every figure named. Yours to keep, whether or not you do anything further.
What the summary looks like
Drawn from a real Ector County lease (picture above). The full page runs twenty-four months with totals and sourcing notes.
What it can and cannot tell you
What this can show you
- What the operator told the state your lease produced, month by month
- Whether production has changed, and when
- Whether the gross production on your statement matches the state's record
- Whether a property has stopped reporting altogether
What it cannot show you
- Your share — this is gross production for the whole lease
- Whether your decimal interest is correct
- Whether deductions taken against your royalty are permitted by your lease
- Whether you are owed money. A difference is a question, not an answer
Why the two numbers can differ legitimately
They often do, and most differences have ordinary explanations. Royalty statements and state reports can cover different production months. State production figures can be revised as corrected and late reports are filed, so recent months may change. Oil is reported by lease and gas by well. Pooled and allocation wells split a lease's production across tracts. And royalty is generally paid on volumes sold rather than volumes produced, which the Commission reports separately.
We check those explanations first. What's left after that is the part worth a closer look — and we say plainly when we can't account for a difference from public records alone.
A right most mineral owners don't know they have
Texas law gives royalty owners the right to ask their payor for specific information in writing. Under Section 91.504 of the Natural Resources Code, an owner may request — by certified mail — an itemized list of deductions taken against their royalty, the heating value of the gas, and the Railroad Commission identification number for the lease or well. The payor has 60 days to respond, also by certified mail.
An owner who received payments during the previous calendar year can also request a report listing each lease, property and well they were paid on, together with the Commission's identifiers for them. For a family that has lost track of what it owns, that single document is often the fastest way to rebuild the list.
Operators are required to tell royalty owners about this right at least once a year. Most owners have never noticed the notice.
You do not need us to exercise it. If you'd like to send the request yourself, the Texas Land and Mineral Owners Association publishes a sample letter. We mention it because knowing the right exists is more useful than most of what gets mailed to mineral owners.
Who this is for
Families and individuals who own producing Texas mineral interests and keep track of them themselves — often across several operators, in a spreadsheet or a filing cabinet, and often because one person in the family has always handled it.
If you already work with a mineral manager or a landman, you likely don't need us. We don't replace them, and we don't do the work they do.
Your documents stay yours
Any statements or records you send us are used only to prepare the review you requested. We do not sell or share your documents, and we don't use them to market other services. If you'd like us to delete the files once the review is complete, just ask.
Start with one property — free
Email us the name of one Texas lease or property — or just the county and operator, if that's easier. We'll send back a one-page summary of what the Railroad Commission shows it produced over the past two years.
Email us → info@compliancedocsystems.com
No royalty statement or financial information is needed, and there's no obligation. If the numbers agree, we'll tell you that too.
Mineral Records Review is a records-reconciliation and document-preparation service of Compliance Document Systems.
We organize and compare available records and identify items that may warrant further review. We do not determine mineral ownership, interpret lease rights, or provide legal conclusions. Production figures are compiled from public records published by the Railroad Commission of Texas.